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Privacy Policy for CohortlyAI

Last Updated: January 15, 2025

Introduction

CohortlyAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "App") or visit our website.

By using CohortlyAI, you agree to the collection and use of information in accordance with this policy.

Information We Collect

1. Personal Information

We collect the following personal information when you create an account or join our waitlist:

2. Academic Information

To facilitate student matching and networking, we collect:

3. Profile Preferences

4. User-Generated Content

5. Usage Data

6. Waitlist Information

When you join our waitlist through our website, we collect:

We will only use your waitlist email to notify you about the app launch and will not share it with third parties.

How We Use Your Information

We use the information we collect for the following purposes:

App Functionality

Service Improvement

Third-Party Services

We use the following third-party services that may collect information:

Firebase (Google)

Firebase Privacy Policy: https://firebase.google.com/support/privacy

Google OAuth

Google Privacy Policy: https://policies.google.com/privacy

Data Sharing and Disclosure

We do NOT sell your personal information to third parties.

We may share your information in the following circumstances:

  1. With Other Users: Your profile information (name, bio, interests, university details) is visible to other users of the app for networking and matchmaking purposes.
  2. Service Providers: We share data with Firebase and Google to provide app functionality (authentication, data storage, etc.).
  3. Legal Requirements: We may disclose information if required by law or to protect our rights and safety.

Data Security

We implement appropriate security measures to protect your information:

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

Your Rights and Choices

Access Your Data

You can view and edit your profile information directly in the app.

Delete Your Account

You have the right to delete your account and all associated data. To delete your account:

  1. Go to Settings in the app
  2. Select "Delete Account"
  3. Confirm the deletion

Note: Account deletion is permanent and cannot be undone. This will delete:

Remove from Waitlist

If you'd like to be removed from our waitlist, please contact us at [email protected].

Location Permissions

You can control location access through your device settings. Location data is only used when you grant permission and is used for proximity-based matching.

Data Retention

We retain your information for as long as your account is active or as needed to provide services. When you delete your account, we will delete your personal information within a reasonable timeframe, subject to legal obligations.

For waitlist emails, we will retain your email until you request removal or until we send the launch notification.

Children's Privacy

CohortlyAI is intended for users who are 13 years of age or older. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

International Users

If you are using CohortlyAI from outside the United States, please note that your information may be transferred to, stored, and processed in the United States where our servers are located. By using the app, you consent to the transfer of your information to the United States.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: [email protected]
App: CohortlyAI Support (in-app)

Additional Information

Data Linked to User

All data we collect is linked to your user account and is used to provide app functionality.

Data Used for Tracking

We do NOT use your data for tracking purposes across other apps or websites. We do not sell your data to advertisers or third parties.

Data Collection Purpose

All data collection is for App Functionality purposes only, including:

By using CohortlyAI, you acknowledge that you have read and understood this Privacy Policy.